Best Electronic Signature Software for HR Teams

HR departments constantly have to deal with several kinds of documents, from documents related to onboarding to policy acknowledgement. The amount of effort required in managing and organising these documents such as offer letters, onboarding forms through printing, scanning and exchanging emails and manual follow ups is a lot. Besides that, it costs the employees valuable time which they can use in other productive works. 

Use of an electronic signature software allows HR professionals to draft the document and get the signature and track the entire process digitally. But, selecting the right software that takes over the document signing process entirely requires through introspection in terms of security, workflow automation, availability of templates and integrated workflow. Here we discuss some of the best softwares in this segment so that you don’t have to waste your valuable time. Before that you can also read myths about esignature that people still believe.

Things to Consider Before Choosing a Digital Signing Platform

No business can straight away select a signing platform without considering their needs and definitely not before thorough research to make an informed choice. The solution should straight away fit in the existing workflow system and it should have the ability of reducing administrative workload. 

Templates for offer letters, employee agreements that a business frequently requires need to be a feature of the digital signature software. The time-consuming process of sending reminders from time to time should also be reduced by the use of the software. 

An HR department should also consider the security and compliance offered by the digital solution. A secure platform keeps the confidential employee data safe with encryption and authentication processes. Compliance can be checked with the help of reduction in need of the manual data entry and completion of the procedure within a short period. The following list of electronic signature softwares offer all these but vary on certain parameters. 

Top Electronic Signature Software for Your Business

• SignPaperless – Top Performer for HR departments

If the HR department is looking to shift from the paperwork heavy signing model then SignPaperless is the best option available to them. The HR team can organise the entire process by digitally drafting documents with the help of templates and can collect signatures while keeping a track on the progress. Although the biggest upside that HR teams experience is because of the workflow simplicity. With a fully digital method, HR professionals need not to wait for printed copies of documents and signed copies by the employees. SignPaperless is beneficial for companies for onboarding, contract signing and renewal and other recurring HR processes. 

• DocuSign – Ideal for Well Established Businesses 

DocuSign offers extensive integrations and advanced workflow. Most suitable for multinational organisations that often need broad integration capabilities and sophisticated signing facilities. The biggest downside is the pricing. HR teams should carefully check the fee structure and transaction limits based on their needs before partnering with DocuSign. 

• Adobe Acrobat Sign – Most Suitable for Teams Having Dependency on PDFs

Companies that depend a lot on PDFs which are mostly from the healthcare and legal sectors will definitely benefit from using Adobe Acrobat Sign. If the organisation is already using Adobe’s PDF ecosystem then this integration will surely prove to be fruitful. Adobe Acrobat Sign offers a combination of document handling and e signatures along with integrations from other platforms such as SAP SuccessFactors and Microsoft. 

• Dropbox Sign – Known for Ease of Use 

Dropbox Sign is best for simplicity as it simplifies digital signing by directly integrating with dropbox storage. HR teams that solely prioritize simple workflow and cloud based storage model can opt for paid plans where they get the benefit of unlimited signing. On the contrary, for smaller Businesses, where HR departments do not need complex approval the relatively simple interface offered by Dropbox Sign is much easier to adopt for businesses. 

Take Away Thoughts

Once you select the ideal signing platform for online document signing for your businesses then the HR department can work faster and in a more organised manner while depending less on manual follow-ups. SignPaperless is the most sought-after choice for the companies of different sectors whereas the others like DocuSign, Adobe Acrobat Sign and Dropbox Sign are strong competitors and often suits companies that have a specific set of requirements. Choose wisely and let your business reach new heights by partnering with the best e-signature partners.