HR Teams eSignature Software

Why SignPaperless

Why Choose SignPaperless for HR

Paperwork shouldn't slow down someone's first day, or their last. SignPaperless keeps HR processes quick, consistent, and easy to document.

Send offers the day you decide
Get employment agreements out immediately and receive signed copies back without printing or scanning anything.
Standardize onboarding
Package new-hire forms into a single template so every employee receives the same documents in the same order.
Roll out policy updates company-wide
Send handbook changes and compliance policies to everyone at once and track who has acknowledged them.
Stay ready for compliance reviews
Signed copies and audit trails are stored automatically, so you're not scrambling to find records during an audit.
Make signing easy for candidates
No account or download required. Candidates and employees can sign from whatever device they have on hand.

How it helps

SignPaperless helps HR teams manage people processes with less manual follow-up, even as headcount grows.

1
Keep documents in one place
Offers, agreements, and acknowledgments live in a single organized workspace instead of scattered email threads and shared drives.
2
Cut down on follow-up emails
Automatic reminders chase unsigned documents so your team doesn't have to send the same message twice.
3
Support teams across locations
Remote and distributed employees complete the same paperwork through the same secure process, wherever they're based.
4
Control access to sensitive records
Set permissions on who can view HR documents and keep a clear log of every signing event.

Where it applies

SignPaperless covers documents across the employee lifecycle, from the first offer to the final day.

01
Offer letters and employment contracts
Send and store signed agreements for full-time, part-time, and contract roles.
02
Onboarding and new-hire paperwork
Collect tax forms and required acknowledgments through a guided digital packet.
03
Benefits enrollment forms
Get benefit elections signed during open enrollment or whenever plans change mid-year.
04
Performance and promotion documents
Capture signatures on reviews, promotion letters, and compensation changes with a clear record attached.
05
Policy and handbook acknowledgments
Confirm employees have received and accepted updated policies whenever they change.
06
Exit and separation agreements
Handle resignation confirmations and severance paperwork securely and without delay.

Get organized

Check off what already runs smoothly. What’s left unchecked is time your team is spending on follow-up, not people.

Check off what your team already has covered — the rest is where SignPaperless helps most.

Same-day offersNew hires can complete and return offer letters and paperwork the same day they’re sent.
Provable acknowledgmentEvery handbook and policy acknowledgment is timestamped and easy to produce later if it’s ever questioned.
One onboarding pathOnboarding paperwork is identical every time, no matter which recruiter or manager sends it.
No signature chasingHR doesn’t spend time chasing down a signature that never came back.
Nothing printed or mailedBenefits enrollment and exit paperwork are completed without printing, scanning, or mailing anything.
One searchable recordEvery signed document lives in one searchable place, not scattered across email threads and drives.